Vice Chair

Main purpose of the Vice Chair role:

The main purpose of the Vice Chair role is to provide support to the Chair and take their place leading meetings if the Chair is absent.

Roles and Responsibilities:

Summary of the Vice Chair role

• Run meetings in the Chair’s absence
• Step up to role of Acting Chair if the Chair resigns and a new Chair is not appointed immediately
• Aid Chair with recruitment of new Committee members
• Ensure a full complement of Reps from each year groups are signed up and know their role
• Apply for an annual Raffle Licence
• Acquire Temporary Events Notices for all PTA events where alcohol will be sold.
• Organise Beautify Belmont annually
• Oversee the PTA Newsletter – ensure it is produced and approve it before it goes to the school for approval
• Oversee Classlist in conjunction with any other approved administrators to ensure content is appropriate and it is being used effectively
• Organise Christmas gifts and cards for relevant people
• Attend the PTA Committee Meetings, PTA Forums and PTA Annual General Meeting (AGM) in November. A minimum of 20 people are required for the AGM.
• Discuss and vote on funding bids submitted to the PTA

Roles and Responsibilities continued:

• Encourage support and uptake for initiatives such as Easyfundraising/collecting supermarket vouchers, PTA events etc.
• Attend, be involved in and support the majority of PTA events
• Promote the School community spirit
• Have a clear DBS check completed through the school

Additionally, the Vice Chair may:

• Be a signatory on the PTA Bank Account
• Present to parents at the PTA Home School evening

Key skills needed for role:

• Confident and assertive – be able to control meetings and call to order when necessary, making sure everyone has the opportunity to speak
• Ability to remain impartial – respect the views of all
• Calm, friendly and approachable – make sure everyone feels welcome and the school and parents/carers work together in harmony.
• Eye for detail and organisational skills.
• Organised and good at delegation
• Team player.
• Good communicator.

For further information please feel free to contact the PTA Chair or the PTA Vice Chair.