Job Description & Responsibility


Main purpose of the Chair role:

The main purpose of the Chair role is to lead PTA meetings (Forums, AGM and Committee meetings) and make sure that everyone has a chance to get involved and be heard. The Chair must make sure that Reps understand their responsibilities. The Chair must ensure the constitution is understood and followed and that Committee members are familiar with their responsibilities as charity trustees.

Roles and Responsibilities:

Summary of the Chair role

  • Ensure that the committee fulfils its role in respect to governance of the association as set out in the constitution i.e. holds an AGM in November, has people in place for all main roles, ensures work associated with the Charities Commission is completed.
  • Prepare for meetings, including suggesting agenda items – Forums, AGM, Committee meetings
  • Run meetings with an inclusive and efficient approach
  • Identify outstanding items from previous meeting
  • Invite committee members, parents and staff to forums
  • Prepare introductions for any newly attending members
  • Delegate tasks and checks they are completed
  • Recruit new Committee members as needed
  • Ensure all decisions are clear and agreed by committee.
  • Ensure a full complement of Reps from each year groups are signed up and know their role
  • Write the annual report

Roles and Responsibilities continued:

  • Be responsible for thanking key volunteers at events, or for work they have done.
  • Ensure the PTA page on the School website is up to date.
  • Provide Matching Funding request letters for PTA events
  • Attend the PTA Committee Meetings, PTA Forums and PTA Annual General Meeting (AGM) in November. A minimum of 20 people are required for the AGM.
  • Discuss and vote on funding bids submitted to the PTA
  • Encourage support and uptake for initiatives such as Easyfundraising/collecting supermarket vouchers, PTA events etc.
  • Attend, be involved in and support the majority of PTA events
  • Promote the School community spirit
  • Hold a clear DBS check completed through the school

Additionally, the Chair may:

  • Be a signatory on the PTA Bank Account (at least 2 committee members must be)
  • Present to parents at the PTA Home School evening

Key skills needed for role:

  • Confident and assertive – be able to control meetings and call to order when necessary, making sure everyone has the opportunity to speak
  • Ability to remain impartial – respect the views of all
  • Calm, friendly and approachable – make sure everyone feels welcome and the school and parents/carers work together in harmony.
  • Eye for detail and organisational skills.
  • Organised and good at delegation
  • Team player.
  • Good communicator.

For further information please feel free to contact the PTA Chair or the PTA Vice Chair.

Know more about the roles and responsibilities of our Committee members

Vice Chair

The main purpose of the Vice Chair role is to provide support to the Chair and take their place leading meetings if the Chair is absent.


The main purpose of the Treasurer role is to keep accurate financial records and ensure best practice procedures are followed for counting money, banking and making payments.


The main purpose of the Secretary role is to support the Chair to build effective communication links between the school and the PTA and maintain accurate records.

Generalist Member

The main purpose of the Generalist Member role is to provide support to the all members of the PTA Committee. Generalist Members will cover Committee roles where parent/carer volunteer members are in absence.

Class Rep

Each class needs at least one Rep, with a maximum of three Reps per class. A Rep’s tenure is one academic year, although those who wish to continue in their role are very much encouraged to do so.